THE OPERATING SYSTEM FOR FOOTBALL ACADEMIES
You didn't start an academy
to send payment reminders.
Player Portal replaces the six or seven tools you use to run your academy — bookings, memberships, payments, attendance, camps, and the parent hub — with one platform built by someone who runs an academy.
MEMBERSHIP
Soccer Tots Membership
Renews 1 Aug · £42/mo
NEXT CLASS
Mini Ballers · Saturday 9:00 AM
Coach James · Millfield Pitches
Damon
Age 4 · Mini Ballers
Add child
Growing academies trust Player Portal
THE PROBLEM
You know that feeling on a Sunday night
when you're chasing 12 parents for £30?
Multiply it by 47 parents. Add a lost spreadsheet. Add three WhatsApp groups. Add a coach asking “who's coming to training tomorrow?”
That's what running an academy on six different tools looks like.
Before
Six tabs. Zero clarity.
After
One tab. Everything.
Same data. Same permissions. Same login. Same place.
THE POSITIONING
The operating system for football academies.
Not a booking tool. Not a payment tool. All of it.
EVERYTHING YOU NEED
The whole platform.
In one place.
Attendance
Register that takes 30 seconds.
SATURDAY 9AM
Mini Ballers · 12 players
Damon Walker
HereEnrique Moreno
HereLochlan Wilson
HereHarry Watson
LateLily Crawford
Tap to markPayments
Chase nobody. Everyone pays.
COLLECTED TODAY
+£1,311
£1,311.75
Paid
45
Failed
5
Pending
2
Camps
Sell out the summer holidays.
SUMMER CAMP · GLENROTHES
Week 1 · 21–25 July
Capacity
44 / 50
6 spots left
£2,200 collected this week
Auto-billing · zero chase
Migration
Bring your existing members over in one afternoon.
STEP 3 OF 4 · REVIEW
Ready to import
Parents
48
Confirmed
47
Recurring / mo
£3.7k
Colleen O'Neil
Soccer Tots · £42Jenna Bruce
Soccer Tots · £42Lauren Wisely
Soccer Tots · £42Ritchie Hutchison
Soccer Tots · £42Reports
Numbers your last platform never gave you.
MRR · LAST 6 MONTHS
£4,412
+18%
Active
104
Trial
12
Churn
1.4%
Messaging
In-app. Not WhatsApp. Not email.
TODAY · 3 MESSAGES
Jamie (Coach)
2h
Great session yesterday — Damon really stepped up.
Rachael
5h
Lily won't make Saturday — dentist appointment.
Academy
Yesterday
Summer camp registration opens Monday.
SATURDAY · 09:00
Training. Where every academy decision starts.
BUILT BY AN ACADEMY
“I got tired of paying £120 a month for software that couldn't tell me who owed me money. So I built the thing I wished I'd had.”
John Leitch
Academy operator · Founder, Player Portal
Every other academy platform was built by developers who saw an opportunity. Player Portal was built by someone still in the trenches — running an academy, dealing with parents, chasing payments, and taking training on Saturday mornings.
THE SWITCH
Coming from another provider?
We've done that migration. Twice.
Export your CSV. Upload it here. We match parents, players, classes and plans. Every parent gets a one-click confirmation link. First real charge lands on the date you choose.
Zero double-charges. Zero downtime. Usually done in an afternoon.
We migrate from
STEP 3 OF 4 · REVIEW
Ready to import
Parents
48
Confirmed
47
Recurring / mo
£3.7k
Colleen O'Neil
Soccer Tots · £42Jenna Bruce
Soccer Tots · £42Lauren Wisely
Soccer Tots · £42Ritchie Hutchison
Soccer Tots · £42THE FLAGSHIP · PARENT HUB
The Parent Hub is why
parents will love you.
One login. Everything they need. No more WhatsApp updates. No more “did you get my email?” No more calls to ask when the next class is.
MEMBERSHIP
Soccer Tots Membership
Renews 1 Aug · £42/mo
NEXT CLASS
Mini Ballers · Saturday 9:00 AM
Coach James · Millfield Pitches
Damon
Age 4 · Mini Ballers
Add child
Every parent gets this. Every child, every payment, every message — in one place they actually use.
See what's due, when
Next payment, plan details, invoices — all one tap away.
Manage their own subscription
Pause, upgrade or cancel without messaging you.
Book camps in three clicks
No more phone calls. No more forms.
Message you (and only you)
One thread. Searchable. Never lost in WhatsApp.
See their child's progress
Session-by-session reports. Photo highlights.
Add another child
One account, one card, siblings on the same plan.
THE NUMBERS
Real academies.
Real numbers.
collected in the last 30 days on Player Portal
Live Stripe. Verified. Growing every week.
members migrated for one academy in one afternoon
Zero double-charges. Zero downtime.
of subscriptions collected via auto-billing
78 of 78 active subs — nobody chases anyone.
real single-day take at a paying academy
Live Stripe. Verified. Not a projection.
PRICING
Simple monthly pricing.
No player limits.
14-day free trial. Cancel any time. No card required to start.
Starter
Everything to go live
- Unlimited players & classes
- Bookings, payments & attendance
- Free migration included
Pro
Retention & growth
- Everything in Starter
- Waitlists, referrals, messaging
- Progress reviews & analytics
Enterprise
White-label & scale
- Everything in Pro
- Custom branding, merch shop, API
- Priority support & onboarding
THE OBVIOUS QUESTIONS
Direct answers.
No marketing padding.
Can I migrate my members from another provider?
What happens if my Stripe account isn't set up?
Do you handle GDPR, DBS checks and consent forms?
How much time does the initial setup take?
What if I want to cancel?
Who owns my data?
Stop chasing payments.
Start growing your academy.
Try Player Portal free for 14 days. Bring your existing members over in an afternoon. Cancel any time.
Built by an academy. Trusted by growing academies. Made in Aberdeen.